Circulation/Loan Policies

Circulation Policies & Procedures:

Your Reynolds student/faculty ID entitles you to check out material including print books, audio books, and DVDs from Reynolds Library (15 item limit). Community users may obtain a library card by bringing in their valid photo ID with current address (5 item limit).  Material checked out on your card is your responsibility.

Patrons may obtain material from any Reynolds Campus Library either in person or through intra-campus loan. Requests normally arrive within three business days. Material can be returned to any Reynolds Library.

Circulating Material:

Material that can be checked out of the libraries include:

Print Books 28 day checkout with one renewal

Audio Books 28 day checkout with one renewal

Popular DVDs 1 week checkout with one renewal

Please note: Renewal is permitted online, in-person or by telephone on or before the due date unless another patron has requested the item. If the item is past due, you must bring the item to the library and check it out in person again at the Circulation Desk. 

Reference Material:

Reference books (encyclopedias, directories, etc.) and periodicals (magazines, journals, and newspapers) can be used within the library but cannot be checked out of the library.

Reserve Material: 

Some instructors request material (textbooks, student guides, articles, realia, etc.) to be placed on reserve at the circulation desk for students to use in the library. Most reserve material has a 2-hour loan period. Instructors will inform students of the titles and availability of items on reserve.

Checkout is limited to 2 items.

Reserve items are supplied by instructors and academic departments or are taken from the library?s circulating collection. The Reserve Collection does not contain textbooks for all Reynolds classes.

Please note that reserve items are usually unique to each campus. Items on reserve at one campus may not be available at other campuses. To check the availability of items on Reserve, check the
Current Reserves List.

Overdue Material:

Overdue materials or outstanding fees result in a block on the patron?s library record. Patrons cannot check out material, obtain transcripts or register for classes until the block is cleared. Library blocks will be cleared when the items are returned and/or when the fee is paid.

Patrons who are late in returning DVDs will be charged $1.00 per day per item.

Lost or Damaged Material:

Items more than 30 days overdue are considered lost items and a billing letter will be sent. The charge for a lost or damaged item is:

S? $65 per book or the replacement cost of the book, whichever is greater

S? $50 per DVD/Audiobook or the replacement cost, whichever is greater Patrons may be issued a refund for lost items that they have paid for and are subsequently able to return. Material must be:

S? Undamaged

S? Returned within 6 months of the original due date of the material

S? Not yet replaced

Reynolds Library does not accept patron-purchased replacement copies of lost material in lieu of payment of the replacement fee.

The replacement fee for lost or damaged Interlibrary Loan material will be determined by the respective lending library.

Unpaid library obligations will prevent students from registering and obtaining grade transcripts. The Commonwealth of Virginia requires that all debts to the State be actively pursued. Therefore, any debts not paid will be sent to a collection agency at which time additional fees may accrue.

Updated 1/6/2015

Borrowing Materials from Other Libraries

If material is not available at Reynolds Library, current students, faculty, and staff can borrow material from other libraries through the following options:

Cooperative Borrowing Program
Reynolds Library has partnered with other academic libraries in VIVA?s
Cooperative Borrowing Program which allows current Reynolds students, faculty, and staff to borrow library materials directly from participating libraries. Borrowers will be required to show their Reynolds ID and must abide by all policies of the lending library, including loan periods, fines, and replacement charges. Borrowers may need to log into their myReynolds account to prove current enrollment or employment. Borrowers need to return material directly to the lending library.

Interlibrary Loan (ILL)
Current students, faculty, and staff can use ILL to request materials from libraries nationwide by filling out the
Interlibrary Loan (ILL) Request Form. Patrons will be notified by email about the status of the request. Textbooks cannot be requested through Interlibrary Loan. Be advised that not all materials are available for loan. Items can take up to two weeks to arrive, so please plan ahead.

RALC Borrowing Pass
Reynolds Library?s association with RALC (
Richmond Academic Library Consortium) allows current students, faculty, and staff to borrow material from RALC libraries that are not participating in the Cooperative Borrowing Program (John Tyler, Randolph Macon, and Union Presbyterian).

Students must first obtain a RALC pass in order to borrow from RALC institutions. This can be done at a reference desk of any Reynolds Library. Faculty and staff may use their Reynolds ID at the lending library; a RALC pass is not required. Borrowers need to return material directly to the lending library. Borrowers will be required to show a college-issued333333444444 ID and must abide by all policies of the lending library including loan periods, fines, and replacement charges.

For help with any of these services contact any Reynolds Library.